Notion alternatives in 2026.
Most teams looking for a Notion alternative are not trying to stop writing in Notion. They are trying to stop maintaining a project tracker built out of databases, formulas, and a template that drifts. This list is about that half of the problem.
We make Taskfolk, which is one of the tools on this list. We have tried to write the rest of it the way we would want a competitor to write about us: real prices, real weaknesses, and no pretending our own entry has none.
28 Jul 2026
The short answer
If you want to keep writing in Notion and move only the tracking, Taskfolk, Linear, and Shortcut are purpose-built trackers where sprints, velocity, and burndown work without formulas. If you want to replace Notion entirely, ClickUp bundles docs with a tracker, and Airtable is the closer match if what you value is the database model rather than the writing.
The alternatives worth considering.
1. Taskfolk
That's us- Best for
- Teams keeping Notion for docs and moving sprint tracking somewhere it already works.
- Price
- $3 per builder / month, viewers free with no cap
- The catch
- Docs are good enough for specs and notes, not a company knowledge base. Notion is better at writing and it is not close.
2. Linear
- Best for
- Engineering teams who want a fast, opinionated tracker and keep docs elsewhere.
- Price
- $10 per user / month (Basic), $16 (Business)
- The catch
- Every user is a paid seat, and its project documents are lighter than a wiki.
3. ClickUp
- Best for
- Teams who want to replace both halves at once: docs and tracking in one subscription.
- Price
- $7 per user / month (Unlimited), $12 (Business)
- The catch
- AI is a $9 per-user add-on, and its docs do not match Notion's writing experience.
4. Airtable
- Best for
- Teams who valued Notion's databases more than its documents and want to go further.
- Price
- $20 per seat / month (Team), $45 (Business)
- The catch
- Expensive per seat, billed for anyone with edit rights, and you still build the tracker yourself.
5. Shortcut
- Best for
- Software teams who want stories, epics, and iterations plus a decent docs surface.
- Price
- $10 per user / month (Team), $16 (Business)
- The catch
- Readers are paid seats, and its docs are not a wiki replacement.
6. Basecamp
- Best for
- Teams who want writing, to-dos, and chat together without building anything.
- Price
- $15 per user / month, or $299 / month flat for unlimited users
- The catch
- No sprints, velocity, or dependencies, and its docs are simpler than Notion's by design.
Public list prices, standard team tier, as of July 2026. Check each vendor's pricing page for current numbers.
How to actually choose.
Decide whether you are replacing the writing
Notion is one of the best places to write, and most teams who leave regret replacing that part. Moving only the tracking and linking back to Notion pages is usually the cheaper, happier answer.
Count who edits, not who reads
Notion bills per member with edit rights and its guests are page-scoped, so a teammate who needs the whole workspace is a paid seat. Check how each alternative treats internal read-only people before comparing headline prices.
Ask what breaks when the template drifts
A Notion tracker is only as good as the person maintaining its formulas and rollups. If that person left, or is about to, that is the strongest argument for a tool where sprints and burndown are features rather than configuration.
Common questions.
Can I keep Notion for docs and track work elsewhere?
Yes, and it is what most teams end up doing. Keep the wiki and specs in Notion, run sprints in a purpose-built tracker, and link the Notion page from the issue so the two stay in step. Nothing forces an all-or-nothing move.
Is there a Notion alternative with real sprints?
Taskfolk, Linear, and Shortcut all ship sprints, backlog ranking, velocity, and burndown as product features rather than as a database template you maintain. That is the main thing Notion cannot do without configuration.
How do I move a Notion database out?
Export it as CSV. Most trackers auto-map common headers like Name, Status, Assignee, and Due, and let you remap the rest by hand. Bring the fields that drive work; anything that existed to compute a rollup usually has a native equivalent on the other side.
Keep the writing, move the tracking.
Taskfolk gives you board, backlog, sprints, velocity, and burndown out of the box, with viewers free and $3 a builder. Keep your docs in Notion if you love them. 14 days of Pro, no card.